Colour Copier Lease Agreements

Leasing your colour copier

We offer the most competitive copier lease rates available so you know you are getting the best deal possible.

If you are not sure whether to lease your photocopier or you are unsure what is involved in copier lease rental, we have written a helpful guide which may answer some of your questions.


What are the benefits of photocopier leasing?

Getting a photocopier on lease is one way for you to avoid the initial capital outlay required for outright purchase. Whilst the overall outlay is slightly more with a copier lease as opposed to a straightforward purchase, there are sound reasons to consider it as a method of finance for office equipment, such as an office printer or colour copier. For many businesses, the purchase of an important office utility such as a photocopier or printer may be a daunting investment, mainly due to the associated large up front sum but also the prospect of it becoming obsolete in five years time. Leasing a photocopier is the smart alternative with numerous good business-sense advantages.

How does leasing a copier affect budgets and cashflow?

Many businesses earn revenue over time - to pay as you use makes sense: Why pay out in one lump sum when you can lease a copier and make small fixed manageable payments? It equates to pay as you use. Payments made throughout a copier lease arrangement are unaffected by changes in interest rates; you can therefore accurately plan for lease payments in advance. And as cash flow can be forecast, cost of use can be compared with projected revenue and profits generated by the use of the photocopier / printer. Additionally, It makes sense to use capital for expansion or appreciating business purchases. Leasing for office technology preserves precious resources for these purposes and other business opportunities. Furthermore, you are able to preserve your existing bank lines and optimise your use of commercial credit sources.

Is leasing a copier tax efficient?

Leasing can reduce your overall tax bill, as the cost is deductible as a business expense reducing the net cost of leasing the equipment. This factor will help determine whether to rent or lease, rather than buy. If you buy you will be able to claim 40% of the photocopier / printer purchase price against tax in the first year and thereafter claim 25% of the outstanding balance. If you lease you do not have to pay the cost of the photocopier or printer immediately and you may reclaim everything you pay out on a 'by payment' basis - monthly, quarterly or annually.

How can leasing a copier affect my depreciation costs?

It is well accepted that a photocopier or printer is not a business asset that appreciates. In fact, it depreciates faster than the vast majority of purchased assets. So save purchases for assets that either appreciate or depreciate less.

How does leasing a copier help me keep up to date with changing technology?

Leasing gives more freedom for up to date office equipment, important with printers and copiers, to be installed as required, less affected by budget restraints. Photocopier and printer leasing improves cash flow and creates a hedge against inflation, depreciation and obsolescence. Importantly, it allows you to take advantage of technology improvement at a time of your choosing and at a reasonable cost. By contrast, a business that owns its office equipment can only upgrade by reinvesting and disposing of the existing asset. A photocopier lease with Kent Colour Copiers will include provisions to trade up to a newer model or, when necessary, to one that accommodates the higher volume, speed and features your business requires at the right time, giving you freedom to upgrade without buying new. And because the latest photocopier and printer machines are multifunctional i.e. they combine all the functions of a scanner, fax machine, printer, colour printer (if applicable), pdf writer, document manager (send files to email and mailbox), and photocopier, it makes sense to be able to upgrade all these products and facilities at the same time rather than having to deal with multiple outdated machinery. This is one of the newer benefits of leasing combined with the latest multifunctional technology.

How do photocopier leases work?

Leasing is a contract between a finance company and a customer, giving the customer use of the equipment on payments of rentals over a period. When you lease equipment you make a series of regular (usually tri-monthly) payments, instead of a large capital outlay.

How flexible are the copier lease terms?

You can choose the option that makes for the most comfortable leasing arrangement, normally up to 5 years, giving immediate access to the photocopier / printer equipment you need, the necessary speed, and the right multifunctional technology, via payments your business can handle and without the large deposit normally associated with outright purchase.

Who owns the copier at the end of the lease?

Title to the goods remains with the finance provider, which means the equipment does not show on your company balance sheets and therefore not applicable to the expected value depreciation over a fixed period. This of course gives you the advantage of staying in touch with the latest technology by changing your equipment towards the end of your lease.

Can we upgrade the copier before the lease agreement expires?

Yes. A photocopier leasing facility allows businesses to keep up with changes in technology as your copier can be upgraded either during or at the end of your lease period. The normal reason for this is due to a customer's expansion of business and their changing needs. Please bear in mind that any remaining upgrade figure will be incorporated into any new lease agreement made.